OFFICE EXECUTIVE

Job Requirements

We are looking for a competent Office Executive to Manage general office duties, ensure company processes run smoothly, assist with director duties and corresponds with clients.

• 3-7 years of experience as office Executive, office manager.
• Bachelor’s degree.
• Excellent knowledge of Microsoft Office (word, excel, PowerPoint).
• Excellent communication skills.
• Excellent in dealing with official correspondences.
• Fluent in both spoken and written English.
• Punctual & committed.
• Multi-Task.

Job Description & Duties:

• Organize office operations and Procedures.
• Devise and maintain office filing system.
• Manage contracts (RFPs, Offers, Contracts, Invoices, Claims, etc.)
• Manage Emails, correspondence letters, official documents.
• Assist in regularly scheduled reports.
• Prepare invoices and financial statements.
• Handling and prepare all accounting documents (receivable, payable) to the financial legal office.
• Arrange & coordinate meetings.
• Maintaining client’s directory & contacts.
• Prepare and send offers for our packages.
• Managing all of HR Function (Recruitment officials, time sheets, payroll, leaves, social insurance, etc.)
• Input all data (HR, Projects offers, expenses, incoming checks, etc.) in Odoo ERP system.
• Office expenses analyses, collecting and analysing projects expenses,
• Purchasing office supplies, equipment and maintaining proper stock.
• Petty cash management (Custody).